Welcome to the Service section!

The Service section provides extensive information on approval processes, security, sustainability, transport and advertising, which may be of use while planning a public event in Hamburg.

Please note that our site contains links to external websites and third-party content beyond our control. As such, we cannot make any guarantees for this external content.
Please also note that this information is only available in German, due to the fact that they are official documents which can only be provided and edited in German, and due to content on external sites which have no English translation.

Approval processes

Once a space for an event has been found, various approvals must be obtained from the respective authorities. In order to facilitate approval-application measures, it is useful to investigate necessary authorisations early on. The approvals required may differ depending on space. General rules can be viewed here.

Sustainability

Long-term, responsible handling of the available resources is more important today than ever before. Environmental friendliness and the social aspects of sustainability must be considered right from the time an event is planned; even small measures such as correct rubbish sorting or public transport access to the venue can help.

A comprehensive sustainability strategy encompassing the entire event is of course also feasible. The altonale cultural festival shows how this is done and has also teamed up with the Office for the Environment and Energy to develop an information portal on this subject. So if you’re looking for information on how to make your event sustainable, visit http://greenevents.hamburg.

Advertising

Given the large number of daily events, your event will need special advertising in order to stand out. Traditional posters and ad placements can be coupled with all kinds of different promotional measures tailored to the target audience. Advertising options, price categories and other related information can be found here.
The Hamburg Marketing GmbH media server also provides materials for flyers and posters. 

You can also use the Hamburg Tourismus GmbH events database. Once entered, your event will become visible to the media and regional websites, enabling it generate more reach.

Security

A security plan is an important part of planning and holdings events. Potential risks must be made known to visitors and the surrounding area through preventive and defence measures in order to be able to plan and respond early on. Fundamental, established laws such as the “City of Hamburg ordinance on meeting places” must be adhered to.

Transport

The venue’s accessibility and proximity to transport must be addressed in an events plan to ensure smooth operations before and after an event. Road closures must be applied for and approved in order to ensure security and avoid complications. Public transport access, for example, is environmentally friendly and can transport many visitors to the site at one time. Research the different options available by reading the “Various information” page.

Various information

Planning an event is complex and involves lots of different areas which vary depending on event type. Different information, e.g. a GEMA brochure, may provide inspiration here. Eventlotse contains other functions in addition to the venue search. Whether it be the Events Committee or planning tool, learn about the Events Committee’s work or the planning tool’s features, which offers an internal calendar for events planned in Hamburg.